The Erasmus Programme is an EU scholarship programme for EU students within all academic fields, who wish to carry out parts of their education at another European institution of higher education or carry out an internship in another EU/EEA country.

The scholarship is of minimum the same amount as what you would have been able to receive through the AAU Internationalisation Pool had you not been affiliated with an Erasmus program.

You can apply for an Erasmus+ grant

• If you are going to study abroad or do a project-oriented course/internship in one of the countries participating in the Erasmus+ programme (but not Denmark, Greenland or the Faroe Islands).
• for study stays: It takes place with one of the partner universities with whom Aalborg University has signed an Erasmus+ exchange agreement.

You apply for the Erasmus+ grant as a contribution to your expenses during your stay abroad.

How often and for how long can I apply for a grant?

It is possible to go abroad with the Erasmus+ programme several times and to apply for a grant for every stay. You may be granted a maximum of 12 months during your Bachelor's degree and a maximum of 12 months during your Master's degree.

The rates for Erasmus+ stays abroad

The size of the grant depends on which country you are going to (based on the living costs in the specific country) and the length of your stay.

Please note: that you cannot be granted from both the Erasmus+ programme and the AAU Internationalisation pool.

The rates for the academic year 2022/23 are:

Rates studying abroad

• High 540 euro per month
• Low 490 euro per month

Project-oriented course (internship)

• High 690 euro per month
• Low 640 euros per month

COUNTRIES - HIGH RATE:

• Ireland,  Finland, Sweden, the UK, Liechtenstein, Luxembourg, Iceland and Norway.

COUNTRIES - LOW RATE:

• Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cypres, the Nederlands, France, Italy, Austria, Portugal, Slovenia, Turkey, Bulgaria, Estonia, Latvia, Lithuania, Hungary, Malta, Poland, Romania, Slovakia and Macedonia

REMEMBER TO APPLY FOR THE SCHOLARSHIP BEFORE THE APPLICATION DEADLINE, EVEN IF YOU DO NOT HAVE THE DOCUMENTATION IN PLACE. IT CAN BE UPLOADED AFTERWARDS.

When you apply for an Erasmus+ study place with one of our Erasmus+ partner universities or you register for a project-oriented course/internship in International Office's online system you automatically apply for a grant, provided that you apply before the deadline.

Important deadline

• 1. November for stays in the Spring semester 
• 1. March for stays in the Autumn semester

APPLY FOR AN ERASMUS+ GRANT

Please note: You should apply even though you have no documentation to present. It can be uploaded later in the process. Please upload the required documentation as soon as possible and NO LATER 1 June for the Autumn semester and 1 December for the Spring semester.

Deadline for project-oriented course/internship 

Most likely you will not know where you will be going by the deadline for the grant application, however, you should not worry about that, because as soon as you know and upload documentation, we will place your application in the right pool: Erasmus+ (stays inside Europe) or the Internationalisation pool (stays outside Europe).

Requirements for Erasmus+ study abroad

• You have completed at least the first year of your education when your stay abroad begins
• The duration of the stay is between 3 – 12 months
• You must upload an advance credit transfer from your study board (i.e. it is approved as an integral part of your study program at AAU) in International Office's online system
• The grant is not used for tuition fees
• An Erasmus+ exchange agreement between the two institutions is available
• An Erasmus+ Learning Agreement for studies has been signed and uploaded to International Office's online system
• You must move to the destination country during the mobility period

Requirements for Erasmus+ project-oriented course/internship abroad

• You have completed at least the first year of your education when your stay abroad begins
• The duration of the stay is between 3 – 12 months (contact your study board regarding the minimum duration of your stay)
• Your stay is an integrated part of your study program at Aalborg University (if in doubt, please contact your board of studies)
• An Erasmus+ Learning Agreement for Traineeships has been signed and uploaded to International Office's online system by 1 June (for stays during the autumn semester) and 1 December (for stays during the fall semester)
• You are a recent graduate of Aalborg University and you have settled your traineeship during your last year of study at Aalborg University

International students going to your home country

International students going to their home country can apply for a grant. However, we do prioritize students not going to their home country. Thus students bound for their home country are only awarded a grant if we have sufficient funding.

Erasmus+ Online Linguistic Support

Erasmus+ students must complete a mandatory online language assessment before (or at the beginning of) their period abroad. We will send you a link to the assessment to your AAU student e-mail.

You have 30 days to complete the assessment.

Please note: You will not be eligible for the Erasmus+ grant if you do not fulfill the assessment within time.

Documentation required

Your application for a grant will only be processed once the following documentation has been uploaded to the International Office's system.

Even if you cannot obtain the necessary documentation before the set application deadlines, you must still apply online.

Documentation for Erasmus+ study abroad

• An official confirmation of acceptance from the foreign university - an acceptance letter/email.
• An advance credit transfer signed by your study board.
• A signed Erasmus +Learning Agreement for studies.

Documentation for Erasmus+ project-oriented course/internship abroad

• If the traineeship is not an integrated part of your study: An advance credit transfer is signed by your study board.
• A signed Erasmus+ Learning Agreement for Traineeships (signed by you, the traineeship host, and your supervisor).

Application deadline

Please remember that is it very important to apply for a grant before the deadline to be eligible

• 1 March for the autumn semester
• 1 November for the spring semester.

You have to apply even though you do not know all the details and have all the required documents by this time.

Disbursement of Erasmus+ grants

The grants are paid from January (for study stays in the Spring) and from September (for study stays in the Autumn).

Erasmus+ grant for studies

If you are awarded the Erasmus+ grant, it will be disbursed in two installments.

• The first installment is 80% of the full amount calculated based on the start and an end date provided in the Erasmus Learning Agreement (before the mobility) and will be disbursed right before or at the beginning of the semester you are abroad, provided that you have met the requirements.
• The second installment is up to 20% of the full amount (specified in the Erasmus grant agreement). The amount is depending on the end date provided in the Transcript of Records and if the end date has changed from the initial end date in the Erasmus Learning Agreement the second installment will be recalculated and can be less than 20%. The second installment will take place when you have uploaded the Transcript of Records in the online system and have answered the Erasmus participant report (a link for the survey will automatically be sent to your AAU student email by the end of your stay).

The grant will be transferred to your NemKonto (Easy Account). When the grant has been transferred to your NemKonto you will get a notification in your “e-boks”.

If you are not sure whether you have a NEMkonto, please check with your bank. If your main bank account is registered as your NemKonto you mustn't send us the bank information.

If you DON’T have a NemKonto please follow the instructions provided by the International Office.

Erasmus+ project-oriented course/internship

If you are awarded the Erasmus+ grant, it will be disbursed in one installment right before or at the beginning of the semester you are abroad, provided that you have met the requirements.

The grant will be transferred to your NemKonto (Easy Account) as a one-time payment. This means that the grant will not be paid at monthly rates. When the grant has been transferred to your NemKonto you will get a notification in your “e-boks”.

If you are not sure whether you have a NEMkonto, please check with your bank. If your main bank account is registered as your NemKonto you mustn't send us the bank information.

If you DON’T have a NemKonto please follow the instructions provided by the International Office.

At the end of your Erasmus+ stay abroad, there are several things to remember.

You must upload the required documents to International Office's online system.

Required documentation upon your return

Erasmus+ study stays

• A copy of your Transcript of Records (from the foreign university)

AND

• Erasmus+ Learning Agreement - The 'After the Mobility' part must be signed by the foreign university right before your departure.

Erasmus+ project-oriented course/internship

• Erasmus+ Learning Agreement - The 'After the Mobility' part must be completed and signed by the traineeship host right before the end of the project-oriented course/internship

Please upload the documentation as soon as possible and no later than one month after your return.

All Erasmus+ students must also complete

• The Erasmus+ participant report - Your Erasmus+ stay abroad will be registered in an EU Commission database and by the end of your stay abroad you are obligated to fill in an Erasmus+ participation report. The report will be sent electronically to your AAU student email.

Please note: Students who fail to do as mentioned above may be required by International Office to partially or fully reimburse the Erasmus grant received.

International Office has the right to partially or fully reimburse the Erasmus+ grant if:

• You terminate the stay abroad before it is completed (as of the end date stated in your Learning Agreement). If any special circumstances occur such as sickness or equivalent please contact the Erasmus+ coordinator Trine Vaagholt
• You do not upload the required documents upon your return ('After the Mobility' of your Learning Agreement and for study stays also the Transcript of Records).
• You do not answer the survey ' Erasmus+ Participant Report'.

The office is basically staffed Monday, Tuesday, Thursday 9-15, and Friday 9-14.

To ensure you get the best guidance, we recommend that you book an interview about your topic by sending an email to outgoing-student@adm.aau.dk.

Please state if possible, if you wish to go abroad outside or within the EU/EEA and if you need guidance on studying abroad or about a Project-oriented course (internship). 

Write if you prefer the guidance to be held physically, by phone, or via teams.

Shared email: outgoing-student@adm.aau.dk. 

Trine Vaagholt Østergaard (study abroad)

Tlf.: 9940 9656
Mail: outgoing-student@adm.aau.dk / trn@adm.aau.dk

Gitte Nørgaard Jensen (projectoriented course abroad)

Tlf.: 9940 7501
Mail: outgoing-student@adm.aau.dk / gij@adm.aau.dk

Kenneth Kiel Jensen (study abroad)

Tlf.: 9940 9650
Mail: outgoing-student@adm.aau.dk /kkjen@adm.aau.dk

Gitte Nørgaard Jensen (projectoriented course abroad)

Tlf.: 9940 7501
Mail: outgoing-student@adm.aau.dk / gij@adm.aau.dk 

Lotte Sølvkær (Erasmus outside EU/EEA)

Tlf.: 9940 9295
Mail: internationaloffice@aau.dk / lso@adm.aau.dk 

Rikke R. Sørensen (Erasmus outside EU/EEA)

Tlf.: 9940 7576
Mail: internationaloffice@aau.dk / rhs@adm.aau.dk